These forms do not confer appointment, ordination, affiliation, or adoption by themselves. They remain subordinate to TGBC’s governing documents. Completed private records should be retained securely.
Circle Appointment Record
Use after an authorized appointment or recognition under the Circle Charter. This form records the action and does not confer appointment by itself.
Full name
Contact information
Qualifying ecclesiastical office if applicable
Doctrinal affirmation received on
Appointing authority and governing provision
Appointment effective date
Responsibilities or limitations
Permanent record reference
Approving signature and date
Appointee acceptance signature and date
Meeting Notice and Agenda
Use for regular or special meetings authorized by the governing documents. Provide reasonable notice whenever practicable.
Meeting date and time with timezone
Meeting location or remote communication details
Meeting type and calling authority
Members notified and notice delivery date
Purpose and proposed actions
Documents circulated for review
Chair and recording secretary
Contact for questions
Meeting Minutes and Voting Record
Record the actual meeting and votes. Use the controlling quorum and voting rule; this form adds no new voting threshold.
Meeting date and location or method
Presiding person and recording secretary
Recognized voting membership total
Members present and absent
Quorum provision and determination
Motion or resolution text
Eligible participating voters
Votes for against and abstaining
Conflict disclosures and recusals
Decision and follow-up responsibility
Approval of minutes and date
Doctrinal Affirmation
Use for an applicant or Circle participant as required by the controlling instrument. Review the full statement of faith before signing.
Name and role sought
Statement of Faith version reviewed
Affirmation of KJB final written authority
Affirmation of the Gospel of Christ and grace through faith
Affirmation of right division and TGBC Pauline distinctives
Affirmation of recognized offices and assembly practice
Questions or reservations requiring examination
Signature and date
Reviewing authority and record reference
Ministerial Recognition Application
An application initiates examination under the Credentialing Manual. It does not grant ordination or good standing.
Full name and contact information
Office sought Bishop or Deacon
Local assembly relationship
Testimony of salvation
Doctrinal statement and affirmation
Ministry history and prior credentials
References and permission to contact
Relevant qualification matters for confidential review
Applicant signature and date
Receiving authority and date
Credential Examination and Decision Record
Retain the substantive examination privately. Ordination and credential actions require authorized approval and permanent records.
Candidate and office
Date and method of examination
Examining authority and participants
Scriptural qualifications considered
Doctrinal review findings
Conduct household and testimony findings
Determination and conditions if any
Approval authority and signature
Effective or ordination date if approved
Permanent credential record number
Ordination Certificate Form
Proposed blank administrative form. Complete and issue only after approval and recorded ordination under the TGBC Credentialing Manual.
Recipient full name
Recognized office Bishop or Deacon
Date and place of ordination
Statement that TGBC recognizes the recipient following authorized examination
Credential or permanent record number
Authorized ecclesiastical signature and title
Recording authority signature and date
Local Assembly Recognition Certificate Form
Proposed blank administrative form. Evidence of recognition follows execution of the affiliation agreement; this certificate does not replace that agreement.
Assembly legal or ministry name
City and state
Primary responsible leader
Affiliation agreement date and version
Recognition effective date
Recognition record number
Applicable conditions if any
Authorized approving signature and title
Date issued
Conflict Disclosure and Decision Record
Apply the existing Conflict of Interest Policy. Record the personal interest, participation limits, and the independent action taken.
Person making disclosure
Matter under consideration
Nature of financial family or other interest
Disclosure date
Persons reviewing the matter
Recusal or participation limits under the policy
Alternatives and independent review
Decision and voting record reference
Certifying signature and date
Expense Reimbursement Record
Apply the Financial Stewardship Policy. Attach receipts and record the ministry purpose and authorized approval.
Person requesting reimbursement
Expense dates and payees
Ministry purpose
Itemized amounts and total
Receipts attached and missing-receipt explanation if any
Budget or authorization reference
Applicant certification signature and date
Independent approving authority
Payment date method and record reference
Succession Selection Certification
Use only when the succession conditions in the controlling documents have occurred. This form does not create a successor Founding Bishop.
Date and basis for convening succession meeting
Current eligible Circle membership
Members participating and quorum determination
Candidates examined and qualification references
Voting rule and votes recorded
Selected Overseeing Bishop
Written acceptance reference and date
Effective date
Certifying Circle signatures
Permanent minutes and register references
Document Adoption and Amendment Record
Record a completed authorized adoption or amendment. Blank fields must remain blank until supported by the actual action.
